Dotcode for spare-parts trade
Inventory software for automotive and motorcycle parts dealers
Parts counters are judged on speed and accuracy. Staff need to find the right item, bill it correctly and know whether it is on the shelf or in the back store. Dotcode connects part records, stock locations and workshop accounts so those answers are always at hand.
- Free product demo
- Unlimited users
- Setup and team training included
Find the right part at the counter
Each part is held as a product record with its own code, so counter staff can search by the reference they already use and see the matching item, price and stock position before promising it to a customer.
Counter stock and back store in one picture
The shop counter and the back store can be separate stock locations. Sales reduce the counter record, transfers move stock between locations, and the team can see where a part sits instead of walking to check.
- Separate records for counter and back-store stock
- Transfers with a sending and receiving location
- Sales that update stock at the point of billing
Accounts for workshops and trade buyers
Mechanics and workshops often buy on account. Invoices post to a customer ledger with a running balance, so the dealer can review what each workshop owes and follow up with the invoice references in front of them.
Returns and replacement exchanges
When a part comes back, staff can open the original invoice and customer before recording a return or replacement. The stock and account entries are created from the same record, which keeps the parts counter and the office aligned.
Inside the workflow
Part movements with a reference behind them.
The stock activity record shows what happened to a product line: what arrived, what was sold, what moved between the counter and the back store, and which transaction each change belongs to.
- Look up: Find the part by its product code.
- Bill: Connect the sale to the customer and invoice.
- Trace: Review the movement history when a part returns.
See whether QuickAccounts fits your workflow
Talk through your current records, team needs and setup before choosing a license.
Frequently asked questions
Can we search stock by part number?
Yes. Product records carry the code your team uses, so staff can look up a part during a counter conversation. Share your numbering approach in the demo.
Can we track stock at the counter and in the back store?
Yes. They can be defined as separate locations, with transfers recorded between them.
Does it support workshop accounts?
Yes. Invoices and payments post to a customer ledger with a running balance, so trade balances are visible in one place.
How are parts returns handled?
Returns are connected to the original invoice and customer, then reflected in stock and account records.