Dotcode for food service supply
Inventory software for food and restaurant supply wholesalers
Restaurants, cafes and hotels buy on a repeating rhythm, often from the same short list of products. Dotcode keeps the product catalogue, supplier purchasing, invoices and account balances connected so repeat orders are quick and the office can see who owes what.
- Free product demo
- Unlimited users
- Setup and team training included
A catalogue built for repeat orders
Food service ranges are usually narrower but ordered constantly. Product records give the team a consistent code and price context for each line, and the invoice history shows what each customer typically buys.
Stock and purchasing across storage locations
Supplier purchases are recorded against a destination, whether that is a main warehouse or a distribution point. Receiving against the order creates the stock increase, and transfers between locations keep a reference for where goods have moved.
- Purchases tied to the supplier and receiving location
- Stock records shared by the warehouse and the sales team
- Transfers recorded between storage sites
Accounts for restaurants, cafes and hotels
Regular buyers often settle on a cycle rather than per delivery. Invoices post to the customer ledger with a running balance, so the team can review outstanding amounts, payment history and the invoices behind them.
Returns and order corrections
When a delivery is short or an item comes back, the correction is recorded against the original sale and customer. Stock and account entries follow the same transaction, keeping the warehouse and the office aligned. Dotcode provides setup, supported migration and training.
Inside the workflow
Purchasing that supports repeat supply.
A purchase order captures the supplier, the lines and the receiving location for each delivery cycle. The stock increase then stays connected to the order, which keeps repeat purchasing grounded in actual records.
- Order: Choose the supplier and storage location.
- Receive: Confirm what arrived against the order.
- Repeat: Use the record for the next supply cycle.
See whether QuickAccounts fits your workflow
Talk through your current records, team needs and setup before choosing a license.
Frequently asked questions
Can we see a customer's repeat order history?
Yes. Invoices are held against the customer, so previous sales and the products billed can be reviewed when taking the next order.
Does Dotcode track expiry dates and food safety records?
Food safety and expiry requirements depend on your products and local rules. Bring those requirements to the guided demo so the team can confirm what the setup covers.
Can we manage stock in more than one storage site?
Yes. Each warehouse or storage location is separate, with transfers recorded between them.
Can we manage customer account balances?
Yes. Invoices and payments post to a customer ledger with a running balance, so outstanding amounts can be reviewed in one place.